Efficiency and organization are necessary for business success. What about the inbox? See 7 reasons why a clean inbox is absolutely important for business.
With the number of emails businesses receive each and every day, it's easy to let your inbox fill up with unnecessary messages. After a while, this can leave your email account a cluttered mess. Cleaning up the garbage in your inbox can feel like more of a chore than it's worth.
Why is it important for you to keep a clean inbox?
If you're considering cleaning up your email account, then it's about time you start. Here are just a few reasons why you should tidy up your email inbox today.
1. Reduce Risk of Cybercrime
You may not realize how much personal information and data is stored within your emails. Cybercriminals love using email to steal this personal data for their own benefit. All they need is one careless click and they have access to as much information as they want.
No matter how small your business is, you should always take precautions to avoid criminals getting access to your data. Clearing out your useless emails reduces the risks associated with cybercrime; without the emails, criminals can't access your data!
A full inbox is also a problem if your email gets hacked. A large amount of emails is like a treasure trove for a cyber-criminal. Make sure you're emptying out your email regularly to avoid hackers stealing your information.
2. Reduce Used Space
Emails can take up a lot of space in your account. While individual emails seem small, they add up very quickly; the more useless emails you're holding onto, the less space you have for your important emails.
Many websites allow you to track how much storage space you have left for emails. The moment you notice your space running out, you should do a deep clean of your email inbox.
3. Find Important Emails Faster
If you've ever tried to search for a specific email, you know how difficult the entire process can be. This is especially true if you tend to receive emails from the same clients about the same topics regularly. Even if you're marking emails as important, they can get lost in a sea of read messages.
In order to make sure that your important emails can be found, you need to clear out messages that you've already taken care of. That way, you won't have to suffer while searching through every email from one client in your inbox; you can simply look through your current important emails and be done with it.
4. Get Tasks Done Right Away
Your email inbox shouldn't be used as a to-do list; rather, it is meant to remind you of important tasks and help you make decisions. You shouldn't be wasting hours of your life scanning through your emails each day. Instead, you should be using your new emails as a way to dictate your next steps before getting rid of the old messages.
Quickly scan through any important messages you have, then decide what you need to do based on the messages you've received. That way you can plan out your duties for the day and get rid of unnecessary emails clogging your inbox.
This method not only saves you time and effort in the long run, but it can help you prevent procrastination and indecision. Once you have your to-do list created, you can get right to work on your important tasks!
5. No More Email Interruptions
Let's face it, much of your workload each day arrives via email. Whether your boss is reminding you about an upcoming meeting or a new client is asking questions about your services, you spend a lot of time searching through new emails. If your work is centered around your email, then you are going to be constantly interrupted by each new message you receive.
Separating your important work outside of your inbox is crucial to help you keep interruptions at bay. By clearing out your inbox regularly, you can separate the work you already have from new incoming messages, keeping you organized and engaged.
6. Keep Reminders for Yourself
If you let your inbox get bogged down, important emails can get lost in the thick of things. By the time you manage to locate important emails, you may be well past the email's allotted deadline.
Your main inbox should be for new messages only. The moment you read them, you can choose to either delete the message or move it to a more appropriate folder or location. That way, you won't lag behind and lose track of your deadlines; instead, your inbox will be clean, and your important reminders in select folders!
7. Abandoned Emails
Did you know that after 180 days, your emails are considered abandoned? After this time, the government is able to look at your emails without the need for a warrant. This is due to the Electronic Communications Protection Act, an act that was written before most Internet privacy laws were well established.
If you want to keep your information safe and secure, it's best to get rid of old emails as soon as possible. There are plenty of external locations where you can keep old messages; it's better to move them out of your email to prevent others from reading them.
Keep a Clean Inbox
Keeping a clean inbox may be a challenge at first, but once you get the hang of things, you can start keeping yourself on-task with an empty email inbox. Protect yourself and your personal information from hackers and keep yourself from procrastinating today!
Are you searching for a service that will help you clean your inbox and keep it that way?
We're here to help. Contact us with any questions or concerns you have about our inbox cleaning services and continue reading our blog for more helpful information today!