Experts claim that no email should take more than five minutes to write. However, that sounds pretty unrealistic for those of us who have trouble finding the words to describe or explain what we want to convey.
That's tough in a world where email communication is an essential part of business communication that touches every aspect of organizational communication. For some, crafting an impactful email that communicates your message effectively while being professional and organized can be a tall order.
Enter: our expert email templates. We've compiled a list of business email templates to help streamline communication, save time and improve organization. Each email mockup is designed to cater to a myriad of business scenarios and can be used to reach out to clients, schedule meetings, send follow-up emails, and more.
Say goodbye to writer's block and hello to more effective communication.
3 Reasons to Use an Email Mockup
Emails are ubiquitous communication, used for everything from work-related tasks to staying in touch with friends and family. But let's be honest- crafting an effective email that communicates your message clearly and professionally can be challenging.
That's the beauty of using email templates. Not sold on the idea of an email mockup? Here are three reasons to at least try one.
Save Time & Money
Creating a well-formatted and organized email can be time-consuming, especially if you're not a pro at design. With email templates, you can say goodbye to fiddling with line spacing, fonts, and colors.
Instead, you can focus on the content of your email and let the template do the rest. In addition, templates can help you create a consistent brand image (and voice) across all your emails, which is especially valuable when communicating with clients or colleagues.
Look Professional
Using a template means your emails will look clean. It also ensures the tone will be professional, allowing you to build leadership through email communications. Emails written "from scratch" can sometimes look like a jumbled mess, with different font sizes, inconsistent headings, and alignment issues.
This can make your message seem unprofessional and may even lead to confusion on the part of the recipient. With an email mockup, you can choose a template that fits your style and branding while providing a clean, professional writing and visual structure.
Write Better Emails
Finally, templates can help you write better emails. Creating the perfect email on the fly can be anxiety-inducing, especially if sending it to an important contact.
With templates, you're given a structure and prompts that can help guide your writing. For example, some templates include sections for greetings, introductions, and conclusions, which can take the guesswork out of your email writing process.
Business Email Examples
Not sure where to start when crafting your next piece of business communication via email? Start with one of these email templates.
Introduction Email Template
The first impression is crucial in any business relationship. Introduce yourself to a new contact or colleague with ease using the following template.
This template includes all the necessary elements, such as a brief introduction, your purpose in reaching out, and a call to action. Customize it to your needs and send it with confidence. Since this is such a common type of email, we've included two versions for slightly different situations.
Version 1:
Hi there,
I hope this email finds you well! I just wanted to sync up and introduce myself quickly. My name is [Your Name], and I am reaching out to connect with you regarding [Reason for Email].
I came across your [Website/Business] and was really impressed by [Specific Aspect of Website/Business That Caught Your Eye]. As someone who works in [Your Field], I see a lot of potential for us to collaborate and [Possible Collaboration Idea].
Looking forward to hearing your thoughts and potentially working together!
Best,
[Your Name]
Version 2:
Hi there,
I wanted to reach out and introduce myself as your new point of contact here at [Company Name]. My name is [Your Name], and I'll oversee all client communication.
If you need anything from us or have any questions or concerns, don't hesitate to reach out. We're always here to help in whatever way we can.
Looking forward to working with you!
Best Regards,
[Your Name]
Meeting Request Email Template
Scheduling a meeting can be a headache, especially when trying to accommodate multiple schedules in different time zones. Take the stress out of the process with this email mockup. It's a simple and effective way to request a meeting, set a date and time, and provide the necessary details. This template also includes a friendly tone, making it easier for the recipient to accept your request.
Dear [Name],
I hope this email finds you well. I would like to request a meeting to discuss [topic]. I highly value your input and insights given your expertise in this area. Would next [day, date, time] work for you? If not, please suggest an alternative time that works best for you.
Looking forward to our meeting, and thank you for your time.
Thanks in advance,
[Your Name]
Follow-Up Email Template
Follow-ups are essential when it comes to closing deals and solidifying relationships. This template gives you the structure and language to craft a compelling follow-up message. It includes a brief recap of the previous communication, the next steps, and a call to action.
Hi [Name],
I hope you've been doing well! Just wanted to follow up on [the topic of the previous email]. I've looked into [more details/facts/clarifications] and wanted to share with you that [insert relevant information].
Please let me know if there's anything more I can do to help with [project/task]. Looking forward to hearing from you soon.
Best,
[Your Name]
Job Application Email Template
When applying for a job, you want to make a great first impression and stand out from the crowd. This template includes all the necessary elements, such as introducing yourself, expressing your interest in the job, and your qualifications. It also allows for customization to ensure that your message is unique to the position.
Dear [Employer's Name/Hiring Manager's Name],
I am writing to express my interest in the [Job Position] role at [Company Name]. I am confident that my [Skill/Experience] and [Skill/Experience] make me a suitable candidate for this job.
I have [Number of Years] of experience in [Relevant Industry/Field], and I am proficient in [Specific Skill or Software]. As a [Positive Trait], I am continuously looking to challenge myself and grow professionally.
I am excited about the opportunity to join your team and contribute to the continued growth and success of [Company Name]. Please find my attached resume for your review.
Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.
Sincerely,
[Your Name]
Outreach Email Template
Outreach emails can be tricky since you're reaching out to someone who might not be familiar with your company or product. It's important to be engaging and convincing without sounding inauthentic or pushy.
This template includes a catchy introduction, a value proposition, and a call to action. It's an effective way to introduce yourself or your product to a potential client or partner. Because, like introduction emails, outreach emails are quite common, we've also included two versions for you to customize.
Version 1:
Hi [Name],
I hope this email finds you well. I came across your profile on [Platform] and was impressed by your expertise in [Specific Skill/Industry]. I wanted to reach out and see if you would be interested in connecting over a virtual coffee and discussing your experiences in the field.
I'm always looking to expand my network and learn from professionals like yourself. Let me know if you're interested, and we can schedule a time that works for both of us.
Best regards,
[Your Name]
Version 2:
Hello [Name],
My name is [Your Name], and I came across your work online. I was impressed by your skills and expertise in [Field/Industry]. With that in mind, I wanted to touch base and see if you might be interested in connecting further.
I work for [Company Name], a [brief description of company]. We offer [brief description of services or products]. We're always looking to expand our network and collaborate with talented individuals like yourself.
If you're interested in learning more, I'd be happy to set up a call or grab a coffee sometime to discuss further.
Looking forward to connecting soon!
Best,
[Your Name]
Organize Your Inbox
Love the idea of using an email mockup? We hope we've provided you with a great place to start! However, in today's fast-paced world, managing your email inbox has become just as important as crafting great emails. We all know how overwhelming it can get when you're constantly bombarded with new emails, making it impossible to keep track of the important stuff.
That's where email organization and email productivity tools like Mailstrom come in. Mailstrom takes the pain out of sifting through our endless emails by providing a streamlined approach to decluttering your inbox. With our powerful filtering, spam, and unsubscribe capabilities, Mailstrom helps you easily identify and act on your most important emails while getting rid of the noise.
So if you want to up your email game, give Mailstrom a shot and join other people who have achieved inbox zero. Click here to learn more about our pricing and features!
